► The annual reporting deadline is midnight on Friday, February 14, 2025.
► The deadline to request an extension is also February 14, 2025. An extension request received timely will automatically extend the deadline until Monday, March 31, 2025.
For SEFs that have a training deadline of December 31, 2024, please note a separate request and business case needs to be submitted to your account manager for an extension of the SEF payment reimbursement deadline of March 03, 2025.
► Failure to submit an annual report or file an extension by February 14, 2025, will result in the project being considered delinquent and subject to compliance enforcement action.
PROJECT INFORMATION MANAGEMENT SYSTEM (PIMS) UPDATES FOR 2025
► There have been no material changes to PIMS in 2024. Returning users should experience a submission process similar to last year.
► General Annual Reporting Requirements and Information for New Users
All users are required to access PIMS (https://iedcportal.iedc.in.gov/) via the state’s Access Indiana system. Access Indiana registration can be done here. It is important to use the same email to register as you will use to log into PIMS.
Each project is required to have a minimum of two company contacts: a primary and a secondary or company representative. If primary and secondary/company representative company contacts are not provided, a user will be prompted each time they interact with the system to provide them. If you have a company primary and a company representative, there is no need to change the company representative to a secondary.
TIPS FOR A SUCCESSFUL SUBMISSION
► Please check the Project Info tab in PIMS to ensure the FEIN the IEDC has on file is correct. If a change is required, notify your Account Manager via the Company Change Request tab as soon as possible. An incorrect FEIN will cause issues when claiming the credit and will result in delays in issuing the letter.
► Please use the current template that can be accessed via PIMS.
► Consistency in annual report submissions from year to year is important (for example, not switching between unique identifiers and the last four of SSN or ensuring unique identifiers are not reused during the life of the project).
► Please use the additional information column on the reporting sheet to proactively address unique circumstances or irregularities with an employee’s wage data (for example, no withholdings or lower than normal withholdings, transfers, rehires, etc.). Below are examples of common questions asked by account managers and examples of how a company can assist in providing additional information in the original submission to help expedite reviews:
COMMONLY ASKED QUESTIONS
Was someone rehired?
Did someone transfer into the project?
For employees that worked the entire year, the payroll submitted indicates less than full-time employment status.
UTILIZATION OF ADDITIONAL INFORMATION COLUMN
Identify individual as a rehire and provide original hire and original termination date
Identify individual as a transfer and provide transfer date and where they transferred from? I.e. out of state, another location in state, etc.
Be prepared to answer follow-up questions about the reasoning. Common examples include short term/long term disability or paid leave (include the beginning and end date of leave), high pre-tax deductions, pay raises mid-year, out of state transfers, etc.
ANNUAL REPORTING PROCESSING
► We encourage early submission to avoid delays in processing as the volume of submissions increases closer to the reporting and extension deadlines.
► We will continue to deliver certification letters via Ironclad (formerly PactSafe). Each letter will include the necessary PIN and the email will include links where you can find the required Department of Revenue forms to be used when completing your tax filing. As a reminder, the EDGE credits (Economic Development for a Growing Economy Credit) use the IN-EDGE and IN-EDGE-R forms and the HBI credit (Hoosier Business Investment Tax Credit) uses the IN-OCC form.
► Reports will be processed in the order in which they are fully and accurately received by the IEDC.
► Timely response to an account manager’s questions. If additional information is requested, account managers will provide a deadline for a response. If no response (or request for additional time) is provided by the deadline, the account manager may remove the employees in question and move the report forward for final processing. No additional changes will be made once the certification letter has been issued.
► Thank you for your cooperation (and patience!) over the past year as we addressed Schedule K-1 recipients. Moving forward, no adjustments will be made to existing projects and companies will be responsible for identifying Schedule K-1 recipients.
ACCOUNT MANAGEMENT TEAM UPDATE
► Savannah Jackson has joined the Account Management team and has taken over many of Dannielle Yelder’s projects. Dannielle has moved to a different department within the agency and will forward inquiries to the Account Management Team upon receipt.
► Kareem Morse has joined the Account Management team as an Auditor. He works closely with auditor, Michael Luciani, on engaging companies for audit, conducting the review of the audit materials, and calculating adjustments in the event audit discrepancies are found.
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